• Executable environmental permit in 2024
• Preparation of tender file(s) for implementation (1st half 2024)
• Publication and award phase contractor (2nd half 2024)
• Estimatedimplementation phase 2025-2028

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• Kursaalhas a footprint of +-5000m².
• Casinohas an authorized area of 2300m² see Creneau study (to be delivered as shell)
• Nightclubhas an area of +-800m² see Creneau study (to be delivered as shell).
• Totalplan area (incl. kursaal) = +- 3Ha

The estimate is part of the competition, more specifically it concerns an award criteria regarding the Financial Feasibility.

Indeed, the tenderer is asked to prepare an investment estimate of the project proposal.

Whereby the tenderer estimates the total investment cost (excl. VAT) for the realization of the client’s project and explains the m² price of the construction project.

The contracting authority will assess this investment estimate for accuracy, reliability and conformity with the client's ambitions and expectations as formulated in the contract documents.

In a temporary partnership, all partners are jointly and severally liable for the entirety of the commitments assumed by the partnership. Insofar as the agreement establishing the partnership adequately determines the contribution of the references, technical and organizational capacity required in the selection board, the financial and economic capacity of the partners may be invoked pursuant to this joint and several liability.

In order to assess the financial strength of the partnership, the financial ratios per partner are added to the application for participation. Of course, if a partner has filed less than three annual accounts in the partnership, this company will only provide the requested financial ratios for the relevant years and the other partners, each as far as they are concerned, must, insofar as they have submitted several annual accounts, submit the ratios for the provide the last three annual accounts filed with the national bank or comparable foreign institution.

The financial strength of the partnership is evaluated globally and this on the basis of all assessment elements stated in the Selection Guideline.

This is indeed the case: a Mandatory Involved Party is a party that is essential in the assessment of requests for participate and can only be a member of a request to participate.

The selection guide provides the following :

A member of the Compulsory Involved Parties (Coordinator, Architect and Landscape Designer) can only be part of 1 team. Members of a temporary trading company who put themselves forward as a candidate can also only be part of that team. For example: if 2 architectural firms (A&B) are part of a temporary commercial partnership and apply, then architectural firm A cannot be part of another temporary commercial partnership that applies.

If the Candidate is a Partnership, the Application for Participation (Appendix 1) will be signed by all its members, who will be obliged to commit themselves jointly and severally to the contracting authority and to designate which of them will be responsible for the association or to represent the company vis-à-vis the contracting authority as a central point of contact.

A copy of the most recent applicable articles of association and the most recent applicable resolutions of appointment, as published in the Belgian Official Gazette (or an equivalent European publication), demonstrating the authority of the signatory(s) of the Candidate (and of all members of the Partnership).

With regard to consultants and engineering firms, the tenderer is asked to state the name of the consultants/engineering firms with whom the candidate intends to cooperate. These consultants/engineering offices should not be part of the Compulsory Involved Parties and should not co-sign the tender.

See also answer question 4. Data from all parties are requested. If in the partnership a partner has filed fewer than three annual accounts, this company shall provide the requested financial ratios for the years in question only, and the other partners, each as far as they have filed more than one annual account, shall provide the ratios for the last three annual accounts filed with the national bank or comparable foreign institution.

The partnership with which the Tenderer submits should consist of at least the Mandatory Involved Parties listed in Article 1.2 in the Selection Guidelines. In addition to these Mandatory Involved Parties (the coordinator, architect and landscape designer), the tenderer may form a partnership with further parties (e.g. heritage expert, event specialist, ect...)

The architect (or a Collaboration of Architects) who is part of the Obligated Parties may call upon external advisors and engineering firms such as a stability engineer, a technical engineer, an acoustics engineer, a sustainability engineer, a safety coordinator, an EPB reporter.

The distinction between the two concerns the submission of documents: For each of the Compulsory Involved Parties comprising the Candidate, it must be shown that they have effectively subscribed to a commitment to perform the contract (participation in e.g. company or partnership (possibly in formation), commitment to subcontract, ...); a UEA is submitted for this Party or Parties and all additional documents requested under Section 1.5.1 of the Selection Guidelines must be added. Also, for each Obligated Involved Party, all supporting documents demonstrating competence (financial, economic, technical and professional quality) should be attached.

This does not apply to the other parties that will be cooperating, unless it is a party whose capacity is to be called upon and which is not part of the Obligated Parties. Here, it suffices to mention these members, specifying the expertise for which they will be used and their place in the organisation chart of the proposed team.  If these parties are not yet known at the time of the request for participation, the Candidate must indicate the consultants/study firms with whom he intends to work.

See also answer to question 7. These disciplines should not be compulsorily included as designated subcontractors and can be listed as consultants and engineering firms.

See also answer to questions 7 & 8. These disciplines should not be compulsorily included as designated subcontractors and can be listed as consultants and engineering firms.

The architect may also act as coordinator if he meets the requested selection criteria regarding the coordinator. The 3 disciplines can be handled by the same company (temporary or otherwise) or another partnership.

See answer question 3.

1. Scheduled timing for drafting: The invitation to tender is scheduled to be issued around 6 March 2023. The final submission date for the sketch design was currently scheduled for 11 May 2023.
The given timing is purely indicative and not binding.

2. The intended timing of contract execution after award is:

• Preparation of tender dossier(s) for implementation: autumn 2024
• Publication & award phase contractor: 2de half of 2024
• Implementation phase: 2025-2028

The given timing is purely indicative and not binding.

3. Correct. The assignment is indeed more than just designing the renovation of the Kursaal but also involves the redesign of the entire project area as set out in the project definition. The brief includes:

• The complete architectural assignment, including all studies on stability and techniques, integration of art, EPB reporting, safety coordination, design and execution,
• Preparing an application to obtain a planning permit or an environmental permit,
• The preparation of implementation planning, detailed drawings, technical specifications, measurement sheets.
• Technical supervision of the award procedure(s), if necessary split into several lots.
• Monitoring the execution of contracting works, providing related reporting and attending steering committee meetings. - Reviewing and correcting submitted progress reports.
• Providing advice on proposed changes and submitted settlement proposals in more or less, as well as other technical matters raised during the execution of the contract works.
• Assisting in the provisional and final acceptance of contract works.

4. Not yet available

5. See answer question 3

hat is correct see also answer to question 7.

An in-house associate registered with the Belgian Architects' Association is not necessary when submitting the application for participation, however, the architect must have the necessary titles to practise the profession of architect. The architect attaches a certificate of registration with the Order of Architects or for architects from other EU member states or non-European countries, it must be demonstrated that the architect is authorised to practise the profession of architect in the member state or country concerned.

When the assignment is effectively carried out, the architect from another EU member state or non-EU country must apply for registration or authorisation from the Belgian Architects' Association and be included on the list of service providers or on the tableau.

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The partnership that the Candidate adopts is in principle undetermined and depends on the degree of involvement between the parties. Insofar as only one of the Obligated Involved Parties is a Candidate, it will have to subcontract the other Obligated Involved Parties and where, in addition to the UEA, an actual commitment of (exclusive) subcontracting must be attached to the Application for Participation.

After all, all Obligated Parties must be part of the Candidate and cannot be part of other Applications for Participation. Naturally, the Obligated Parties can also unite in accordance with the relevant legislation under a (temporary) company or partnership. In any event, the Request for Participation must unambiguously show that all the obligated parties have committed themselves exclusively to the performance of the assignment.

At the start of the Award Phase, see Article 1.3.1.2 in the Selection Guidelines, the Tenderers will receive the specifications and associated Contract Documents.

In the first phase, these Tenderers will be asked to develop a sketch design based on those specifications, the Assignment Documents and the project definition. The Jury will then assess these sketch designs on the basis of the award criteria and their weighting as stipulated in the present Selection Guidelines and draw up a ranking list of these.

The Contracting Authority undertakes to pay these Tenderers (maximum 5), excluding the winner, a fee of 20,000.00 euro including VAT as remuneration for this sketch design and the urban development vision. Only those Tenderers who achieve a minimum overall score of sufficient (50%) will be eligible for this fee.

After this initial assessment against the award criteria, only the first three (3) ranked Bids hereafter called "Laureates" will be included in the further procedure.

At a later stage, these Laureates will be asked to further develop the sketch design, taking into account the comments made by the jury, into a fully developed competition design. The jury will then assess these elaborated designs on the basis of the award criteria and their weighting as stipulated in the present Selection Guidelines.

The Contracting Authority undertakes to pay the Laureates, excluding the winner, an additional fee of 40,000.00 euro including VAT. Only the Laureates who achieve a minimum overall score of satisfactory (50%) will be eligible for this compensation.

Thus, the Laureates, with the exception of the final winner, if they obtain a total score of sufficient, will receive a total compensation of 60,000 EUR incl. VAT (20,000 for the sketch design and urban development vision & 40,000 for the complete elaborated sketch design.

The winner will be remunerated on the basis of the fee specified in his bid and also awarded in accordance with the Contract Documents. This percentage will be applied to the total investment amount of the building and surrounding works.

The fees were determined in coordination with the technical consultants and the Contracting Authority. The Contracting Authority can always determine an additional fee for the Laureates at a later stage. However, this amount will not exceed 50% of the initial fee.

That choice is entirely at the Candidate's discretion, at this point in the competition it is requested that it is mandatory to enter with a Collaborative team consisting of at least a coordinator, an architect and a landscape designer. They are collectively referred to as "Mandatory Involved Parties" and must meet the Selection Criteria as included under Article 1.6 in the Selection Guidelines.

Attachment 1 should indeed be signed by all members of the Partnership.

If the form application for participation is submitted electronically, the submission report must have a qualified signature. Only someone with the appropriate signing authority can validly sign the request for participation.

The application for participation must, at the time of uploading on the electronic platforms in a global manner be signed electronically on the submission report. The person who electronically signs the submission report in a global manner must have the necessary authorizations to apply in the name and on behalf of the other members of the partnership. In the absence of valid authorizations, the candidate will be excluded.

The proxy, shall clearly indicate his proxy or proxies. The proxy shall attach the electronic authentic or private deed evidencing his authority or a scan of the copy of his proxy.

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Indeed. A Candidate can only be selected when 2 references are submitted in accordance with the specified requirements and the Contracting Authority considers that the relevance of the references has been demonstrated. Proposing more than 2 reference projects is not allowed, as it complicates the comparability of the Candidates' submissions.

For your enquiry, please refer to our website: https://architectuurwedstrijd.knokke-heist.be/en/home where some key elements of the selection guide are included in English. The project definition has also been made available in full in English. Other documents have not been offered or translated into English.

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The documents will be added to the publication via an erratum and made available in word document.

With regard to your question, please refer to our website: http://architectuurwedstrijd.knokke-heist.be, where clarification is provided regarding the language of the request for participation and references.The request for participation for this contract should be drawn up in Dutch (Annex 1-3). If necessary, the Contracting Authority may request a translation of the written information, documentation and descriptions concerning the documentation and information submitted in a language other than Dutch in the context of the verification of the grounds for exclusion, compliance with the applicable selection criteria or with the rules limiting the number of candidates, articles of association, deeds and information.

The request for participation for this contract should be drawn up in Dutch (Annex 1-3). If necessary, the Contracting Authority may request a translation of the written information, documentation and descriptions concerning the documentation and information submitted in a language other than Dutch that are submitted in the context of the verification of the grounds for exclusion, the fulfilment of the applicable selection criteria or the rules limiting the number of candidates, the articles of association, deeds and information.

This is correct. However, the additional graphical material should relate to the relevant reference.Indeed, proposing more than 2 reference projects is not allowed, as it makes the comparability of the Candidate Proposals difficult.

A presentation of the composition of the entire team that will carry out this assignment is requested, adding at least the CVs of all members of the Mandatory parties involved:

• Architect or the name and CVs of the architects who are part of the partnership.
• Coordinator
• Landscape designer

Obligatory Relevant Party:

Provision regarding the criminal record

This depends on the Cooperation. If the Compulsory Relevant Party is a legal entity, the extract from the criminal record applies to the relevant legal entity. To the extent that this extract in the name of the legal entity could not be delivered, it should be replaced by an extract from the criminal record of the person(s) who can bind the legal entity, i.e. of each director (NV, BV, CV) or of each partner/participant (partnership, VOF,...).

The provision applies individually to the Candidates submitting an application for participation together as a combination (Partnership), as well as to entities on whose capacities the Candidate appeals with a view to meeting the Selection Criteria.

Proof of registration Order of Architects

The Candidate shall enclose with its application for participation proof that at least 1 member of the design team is registered with the Order of Architects.

Consultants and engineering firms:

The Candidate shall submit a completed Uniform European Tender Document (UEA) for each of the Obligated Parties and the members of the Partnership.

The financial and economic standing (Article 67 RD Placement) for each of the Obligated Parties involved must be added to the application for participation and proven.

This is not yet necessary for the consultants and study bureaus with which it is intended to collaborate. See also question 7

This can be confirmed subject to the necessary commitments (exclusive commitment, UEA,...) . See also answer question 15.

Indeed, for those consultants, study agencies, heritage specialists, etc. who are not among the Obligated Involved Parties or among the other members of the partnership, it is sufficient for the Candidate to state with whom he intends to cooperate in his Candidacy and he should not yet mention these names on the Tender Form (Appendix 1) It is, of course, permitted that commitments are already added. Each natural person or legal entity may, however, offer itself only once as a Tenderer or as an Obligated Involved Party.

All requested documents and attestations can be read in the selection guide. Annex 1, the tender form, where the Tenderer is a joint venture, must be signed by all members of the joint venture.

See also answer to question 18.

With regard to Annexes 2 and 3, please refer to Article 1.6.1.1 of the Selection Guidelines which clearly states that financial and economic standing must be demonstrated for each of the Obligated Parties.

Where an Obligated Involved Party is not a member of the partnership and therefore acts as a subcontractor to the Candidate then the commitment of subcontracting and the UEA will also need to be attached.

See also answer to question 4: In a temporary partnership, all partners are jointly and severally liable for the entirety of the commitments entered into by the partnership. Insofar as the contract establishing the partnership adequately determines the contribution of the references, technical and organisational capacity required in the selection board, the financial and economic capacity of the partners may be invoked pursuant to this joint and several liability. To assess the financial standing of the partnership, the financial ratios for each partner will be attached to the application for participation. Of course, if in the partnership a partner has filed less than three annual accounts, this company only provides the requested financial ratios for the years in question and the other partners, each for their part, to the extent that they have filed more than one annual account, must provide the ratios for the last three annual accounts filed with the national bank or comparable foreign institution. The financial strength of the partnership is evaluated in globo and on the basis of all the assessment elements mentioned in the Selection Guide.

See article 1.5.1 in the selection guide. A pull-out certificate from a comparable register no more than 6 months old is sufficient. The link you forward cannot be used to verify whether the attestation is satisfactory. If a certificate or document is not issued in the country concerned or does not adequately provide the necessary proof, a declaration under oath may be added as a replacement, or in countries where this is not provided for, a solemn declaration by the person concerned before a competent judicial or administrative authority, notary or competent professional body of the country of origin or the country where the entrepreneur is established.

See also question 24. Per reference project, the textual note with the requested data, description and motivation may be max 2xA4 pages and can be additionally supplemented with the necessary graphic material without limitation in pages. However, the additional graphic material must relate to the reference in question.

Proposing more than 2 reference projects is not allowed, as this complicates the comparability of the Candidate Submissions.

No this does not apply to all members individually. A Candidate can only be selected when 2 references are submitted in accordance with the specified requirements and the Contracting Authority judges that the relevance of the references has been demonstrated. Proposing more than 2 reference projects (i.e. in total) is not permitted, as this complicates the comparability of the Candidates.